A connected crew of Contexts, Workflows, and Guardrails that refreshes the monthly dashboard from Xero and Stripe and compiles the BAS, while the agent stays clear of the money itself.
For finance and operations leads running the monthly close in a small business.
Contexts
4
Monthly Finance Dashboard, Spend & Invoice Review, Cashflow Forecaster, Month-End Close Assistant
Workflows
3
Calculate & Submit BAS, Daily Revenue Refresh, Invoice Exception Sweep
Guardrails
3
Source-of-Truth Figures Only, Segregation of Duties, Approval-Threshold Guard
Pull metric definitions, invoices, and spend to refresh the monthly dashboard.
Reconcile invoices and flag anomalies against budget.
Every number must trace to Xero or Stripe — no estimated or rounded figures.
The agent can read finance data but can never move money or approve payments.
Compile GST, PAYG withholding, and instalments from Xero, then prepare and lodge the Business Activity Statement with the ATO.
Refresh revenue metrics each morning and post the summary.
XeroApproved accounting and finance data access via Xero MCP.
StripeApproved payments and revenue data access via Stripe MCP.
Google SheetsApproved spreadsheet read and write via Google's hosted MCP.
Finance ops runs on trust in the numbers and the discipline of the close. Stale figures mean decisions made on last month's reality. A late or wrong BAS is an ATO penalty. And any blur between the person reporting and the person paying is a control failure waiting to be found.
The Monthly Finance Dashboard pulls metric definitions, invoices, and spend to refresh the view. Spend & Invoice Review reconciles invoices and flags anomalies against budget, the Cashflow Forecaster projects the coming weeks from receivables, payables, and Stripe revenue, and the Month-End Close Assistant walks the checklist and names what is blocking sign-off. Calculate & Submit BAS compiles GST, PAYG withholding, and instalments and prepares the lodgement. Daily Revenue Refresh posts the top line each morning, and the Invoice Exception Sweep collects mismatches, duplicates, and overdue invoices for action.
The dashboard is current every morning rather than at month end. BAS preparation starts assembled. Anything over a policy threshold gets routed to a person before it goes anywhere.
Pull invoices, spend, and revenue from Xero and Stripe to refresh the monthly dashboard — decisions made on today's figures, not last month's.
Compile GST, PAYG withholding, and instalments from Xero, then prepare and lodge the Business Activity Statement with the ATO on time.
A source-of-truth guardrail ties every number to Xero or Stripe, and a segregation-of-duties guardrail lets the agent read finance data but never move money or approve payments.
What drives the business: Finance ops runs on trust in the numbers and the discipline of the close. Stale figures lead to decisions on last month's reality; a late or wrong BAS is an ATO penalty; and any blur between the person reporting and the person paying is a control failure waiting to be found. The economics are about a faster, cleaner close: refresh the metrics from source every day, compile and lodge compliance on time, and keep reporting strictly separate from moving money.
What's inside
The Monthly Finance Dashboard and Daily Revenue Refresh keep the numbers current from Xero and Stripe, the BAS workflow lodges compliance on time, and the source-of-truth and segregation-of-duties guardrails keep every figure sourced and the agent clear of the money — so the close is faster and the controls stay intact.
Contexts
Pull metric definitions, invoices, and spend to refresh the monthly dashboard.
Reconcile invoices and flag anomalies against budget.
Reads Xero receivables and payables and Stripe revenue to project the coming weeks' cash position and flag the pinch points early.
Walks the close checklist against Xero — reconciliations, accruals, and outstanding items — and surfaces what's blocking sign-off.
Workflows
Compile GST, PAYG withholding, and instalments from Xero, then prepare and lodge the Business Activity Statement with the ATO.
Refresh revenue metrics each morning and post the summary.
Scan Xero and Stripe for mismatches, duplicates, and overdue invoices → compile the exceptions → post the list to the team for action.
Guardrails
Every number must trace to Xero or Stripe — no estimated or rounded figures.
The agent can read finance data but can never move money or approve payments.
Flags any spend or invoice above policy thresholds for human approval — the agent surfaces and routes, but never approves.
The numbers it moves
Metrics refreshed from source every day.
GST and PAYG compiled straight from Xero.
Every figure traced to Xero or Stripe.
Reporting separated from moving money.
Connects to
XeroAccounting and finance data via Xero MCP — invoices, GST, and PAYG, the source every figure traces to.
StripePayments and revenue via Stripe MCP — the live top-line behind the daily refresh.
Google SheetsSpreadsheet read and write via Google's hosted MCP for the dashboard and working schedules.
Google WorkspaceGmail to circulate the digest and the close checklist — reports delivered, not just generated.
Releases
Shipped the finance-ops crew with the BAS, daily revenue, and invoice exception workflows, so the close runs from source data every day rather than in a week-long scramble.
Gets progress claims out by the monthly cut-off and prices variations before they vanish into scope. Works from Procore RFIs and the drawing register, MYOB cost codes, and Breadcrumb inductions. Never claims a variation without referenced scope evidence.
4 contexts · 3 workflows · 3 guardrailsHandles renewals, maintenance, and tenant correspondence at volume without a compliance slip. Works from PropertyMe tenancies and lease dates, the Xero trust ledger, and Tapi work orders. Never sends a notice that breaches your state's tenancy Act.
4 contexts · 3 workflows · 3 guardrailsTurns appraisals into signed mandates and enquiries into buyers, with every price traced to comps. Works from Zoho appraisal records, Domain sold prices, and realestate.com.au enquiries. Never quotes a price guide without verified comparable sales.
4 contexts · 3 workflows · 3 guardrailsGet started
Point it at last month's close and see how much of it was assembly.
